Protection of Personal Information1.Introduction

HashLink Corporation recognizes that protecting the personal information of our customers and business partners used in our business activities is a social responsibility. We hereby declare our Personal Information Protection Policy and will ensure its implementation and maintenance by thoroughly informing and educating our employees.

2.Basic Policy on Protection of Personal Information

(1) Collection of Personal Information
When collecting personal information, we will clarify the purpose of use and collect it through legal and fair means within the necessary range to achieve the purpose.

(2) Use of Personal Information
We will use personal information only within the scope of the purpose of collection. If it becomes necessary to use personal information beyond this scope, we will obtain consent from the individual concerned regarding the purpose of use.

(3) Provision and Entrustment of Personal Information
When providing personal information to a third party, we will limit it to the scope of the purpose of collection for which consent has been obtained from the individual concerned. We will also enter into necessary contracts with the recipient and take other measures required by law.

(4) Implementation of Security Measures
We will strive to manage personal information appropriately, such as preventing unauthorized access to personal information, as well as preventing loss, destruction, alteration, and leakage of personal information, to ensure its accuracy and security.

(5) Compliance with Laws and Regulations
We will comply with applicable laws and guidelines to ensure the proper protection of personal information.

(6) Continuous Improvement of Compliance Programs
We will continuously review and improve our compliance programs.

(7) Respect for the Rights of Information Subjects
We will respect the rights of the individual concerned regarding personal information and respond promptly and reasonably within a reasonable scope when requested for disclosure, correction, deletion, or refusal of use or provision of personal information.

3.Handling of Personal Information at HashLink

Personal information
at HashLink Corporation refers to information about individuals, including names, birthdates, and other descriptions, as well as individual-specific numbers, symbols, or other signs, images, or voices that can identify the individual concerned (including information that cannot identify the individual solely but can be easily collated with other information to identify the individual).

Purpose of use
Through our website and services, HashLink may collect personal information such as name, address, email address, phone number, and company name for the explicit purposes stated at the time of inquiry or collection, and will only use this information for those purposes.

Outsourcing
In order to achieve the aforementioned purposes, HashLink may outsource part or all of the handling of the personal information provided. We will select companies that are appropriately managing the information and conduct necessary and appropriate supervision.

Provision to third parties
Except for cases where there are legitimate reasons below, HashLink will not provide or disclose personal information to third parties without the consent of the individual.

Based on laws and regulations
When it is difficult to obtain the consent of the individual and it is necessary for the protection of life, body, or property of a person
When it is particularly necessary for the improvement of public health or the promotion of sound growth of children and it is difficult to obtain the consent of the individual
When it is necessary to cooperate with a national institution, local public entity, or a person entrusted by them in executing the affairs stipulated by laws and regulations, and obtaining the consent of the individual may hinder the execution of such affairs.

4.Disclosure procedure

(1) Request for disclosure
At HashLink, we respond to requests for disclosure or other actions related to personal data held by the individual or their representative. Please contact us at the email address below for requests for disclosure. The responsible person will contact you back shortly.

HashLink Co., Ltd. Personal Information Management Officetmhc_support@hashlink.jp

(2) Response method and response period to requests for disclosure
We will provide detailed request methods to the sender's email address who contacts the above email address. We will respond promptly to requests for disclosure, but it may take up to one to two weeks in some cases.

(3) Personal information obtained in connection with requests for disclosure
Personal information obtained in connection with requests for disclosure will only be used to the extent necessary for requests for disclosure. We will promptly dispose of the personal information provided after the response to the request for disclosure has been completed.

(4) Non-disclosure reasons for personal data held
We will not disclose personal data held in the following cases. If we decide not to disclose, we will notify you with the reasons for it.

• When the agency authority cannot be confirmed upon application by an agent

• When the individual cannot be confirmed, such as when the address on the application form, the address on the document for personal identification stated in the application form, and the registered address of HashLink do not match

• When there are errors in the prescribed application documents

• When the request for disclosure does not fall under the "personal data held"

• When there is a risk of harming the life, body, property, or other rights and interests of the individual or a third party

• When there is a risk of significantly hindering the appropriate implementation of HashLink's business

• When providing to external service operating companies for cooperation with other services not operated by HashLink or for authentication using external services

• When it violates other laws and regulations

5.Notification of Changes in Personal Information Protection Policy

If HashLink changes its personal information protection policy, we will post the new policy on this page.

6.Inquiries about Personal Information

Please contact the following for inquiries about HashLink's handling of personal information.
HashLink Co., Ltd. Personal Information Management Officetmhc_support@hashlink.jp

Visiting Our Company
Please note that we cannot accept direct visits for inquiries. Thank you for your understanding.

Name and Address of Personal Information Handling Business Operator and Name of Representative
HashLink Co., Ltd.
2nd Floor, Video Focus Building, 2-7 Wakaba, Shinjuku-ku, Tokyo, Japan
Representative Director Hyunwoo Lee

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